Accounting, inventory, order processing, payroll, and human resources are all automated using ERP software. ERP in Kenya may increase productivity, reduce expenses, enhance customer service, and increase competitiveness.

However, implementing an ERP is not simple. Avoiding risks and achieving goals requires careful preparation, coordination, and execution. We will cover some essential procedures and best practices for a successful ERP implementation as a well-known provider of ERP systems in Kenya.

Establish Business Goals

You must respond to the following queries before selecting an ERP solution:

• What are your business goals and challenges?
• How do you evaluate yourself?
• What gaps exist in your business procedures? How does ERP assist?

By articulating your business’s objectives and requirements, you can select an ERP solution that meets them. These elements could make it easier to evaluate the benefits and return on investment of your ERP implementation.

Select an ERP Solution and Partner

Many ERP packages in Kenya offer unique features, functionalities, and pricing structures. Your ERP system is determined by your industry, company size, spending capacity, and growth objectives. Consider the system’s flexibility, security, personalization, and integration.

To assist with adoption and provide ongoing support, you also need an experienced ERP partner. The following qualities are necessary for an effective ERP partner:

• A history of successful installations
• A thorough understanding of your company’s requirements and industry best practices
• A committed group of experts to educate, troubleshoot, and improve

ERP system deployment involves several stakeholders from various departments and roles and a strong project team. A competent project team can oversee the work and align it with your organization’s objectives.

Strategic guidance and assistance might be given by an executive sponsor. Daily operations can be overseen by a project manager, who can also communicate with the ERP partner. On system design and setup, important business group members can offer feedback and suggestions.

Also, the project team needs clearly defined roles and responsibilities, frequent communication, and deliverables. To be successful, the project team and ERP partner should work closely together.

Prepare the Processes and Data

Data transmission for ERP is essential. Verify the data’s precision, thoroughness, and consistency before transferring it to the new system. Evaluation improves business operations.

To prepare data and processes, many techniques must be used, including cleaning, mapping, validation, process mapping, redesign, and testing. You may avoid data errors, process flaws, and system issues that could affect the functionality and performance of your ERP system by taking these steps.

Educate and Assist Users

Your new ERP system’s success will be based on how well your users use it. You must instruct and support them in order to help them understand how the ERP system operates and how to perform effectively.

Users may receive instruction through manuals, videos, webinars, and online courses. Users can debate the system in user groups and forums. Additionally, your users need ongoing help to address system errors.

System and Results Optimization

Once your ERP system is operational, you must regularly monitor its results. User satisfaction, system uptime, error rates, process efficiency, cost savings, and revenue growth should all be measured. Compare these findings to your aims and expectations.

By keeping an eye on results, your ERP system may be improved. You may make decisions and improve business operations with the aid of the system’s insights and analytics.

Conclusion

Implementing ERP may be difficult but profitable for your company. A successful launch of the ERP system and long-term benefits are guaranteed by adhering to these procedures and best practices.

An ERP solution from Michigua Systems may help your firm grow while streamlining processes and improving customer service. A cloud-based system for Kenyan SMBs is called Michigua ERP. Contact us for a free consultation and demo.